Moving Office Checklist.

Like anything throughout everyday life, without a very much idea-out strategy, an office move can be irritating. We have drawn upon our 12+ years of experience to order a list of top tips to assist you with arranging and executing your office move.

Decide a Date, a Time-Frame, and a Moving Plan.

First of all, settle on the move date and time period for the move, and from that point, you can devise a timetable. Confide on how much furnishings and equipment you have and how large your office is, you may require over one day to move. Your removal company will be equipped for managing you on this.

Proficient office removalists in Melbourne, for example, Singh Movers, will go to your premises and decide this, leading a full survey and giving you a practical time-frame – and a fixed statement.

Appoint Tasks – Set Up a Move Committee.

Assign a dedicated person to help with both the arranging and the move itself. Setting up a Moving Committee can be advantageous as they won't just assistance you, yet will also assist other staff with the change. The staff is going to have lots of questions! So set up a committee that can ask the questions and also put your staff at comfort too.

Internal communication.

Make sure that all staff receives a relocation plan. Ask your committee to help create a detailed relocation plan! The plan shall consist of:

Move dates
New location
Items that every employee must pack
Details about the marking system - how staff should mark their boxes
New office plan with assigned desk numbers

Select each individual/desk area a number – the number given in the new area ought to relate with the new number on the new office plan. In this style staff realizes what to label their boxes, the removalists realize where to leave boxes in the new area and the staff realizes where to continue moving in day.

Recall that some staff may now have a more extended drive to work. Give them as much data and as possible about the new move. Have the floor plan and so on prepared for staff as soon as feasible.

External Communication.

Assure you let all clients and providers realize well ahead of time the date of your move, your new office address, and when the typical business will continue. If you have a skeleton staff working during the move time frame or are anticipating some little brief disturbances, tell your clients and suppliers know this as well. Give everybody a lot of notice about your office move and then remind them when it comes nearer to the moving date.

Leased Items.

If you have any things on rent, for example, printers and scanners, you will need to contact your renting organization and advise them of your move. The leasing company will arrange to move the thing for you. Your removalist can't move leasing things for protection reasons.

New Building.

Contact the facilities and property manager in your new building or apartments and befriend them! Ensure your removalist has parking and great access to the Entrance of the building to help spare time. If there is no on-location parking, you may need to compose authorization for on-street parking.

If your removalists will require access to a lift, request that the Property Manager assign a definite lift for the removalists on your move day. This saves time as the removalists would not need to wait around for lifts on the day.

Hiring Professional Removalists in Melbourne.

As with hiring a contractor, make sure you have at least 3 quotes from office removalists. Again, in step your moving committee - your knight in shining armor to help you with this! Compare services, experiences, and prices for each one. Know what to keep in mind when choosing a moving service company and How to choose a reputable moving company. Remember the old rule "buy cheap, buy twice." You want to work with a company that has plenty of proven experience in office relocation and good customer reviews.

Your company should be able to give you boxes and skates in advance so that your employees can arrange and start packing.

Professional Pre-Packing.

Generally great, full-service removalists will offer this service. While it is altogether acceptable to have staff pack up their own belongings, it is not advisable to have staff pack up the communal areas for example kitchen crockery and utensils) or computers, and IT equipment, etc. Take advantage of the pre-packing assistance on offer – it will spare you time and stress!

On Move Day!

Coordinators.

Place a coordinator in the new office building on relocation day. Your committee will maybe have just recommended this individual for you! The coordinator’s role will be to help the removalists as they show up, ensuring that they have a connection to all areas required and pointing them the correct way.

Nice to do!

Make personalized desk labels for your staff with their photograph, name, and occupation title. This will be very welcoming to your staff! Also, more pleasant than simply having a number to label them.

Create welcome signs and directions for employees on the new campus! Show them the best way to get around, where the toilets and kitchen area are and give some information about the local amenities – cafes, petrol stations, etc.

Make life as simple for your staff as possible!

Reach Singh Movers today for a free survey and quote to help get you on your way.